Hallin Marine Career Opportunity: Proposals Coordinator – West Division |

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ENGINEERING JOBS

Proposals Coordinator – West Division

PURPOSE OF JOB
  • To support the Commercial Department in all aspects of work; in particular, department administration required for the preparation and submission of tenders and other commercial documentation.
KEY DUTIES AND RESPONSIBILITIES

  • Providing direct support to the commercial department.
  • Management of the department bid register database and preparation of various reports.
  • Management of the department approval forms and tracking of their status.
  • Management of the department filing system including hard copies, network drive, folders and bid library.
  • Assist with the preparation of tender documentation including editing and proof reading.
  • Compilation of pre-qualification documentation.
  • Attend department meetings and record minutes for distribution.
  • Liaise with clients on receipt and on submission of each tender.
  • Update department tracking whiteboards.
  • Weekly update of asset schedule, and distribution.
  • Compile and update weekly MD’s report and submit to Commercial Director and Managing Director for review.
  • Ensure all commercial / technical templates are consistent and well designed.
  • Assist in the improvement of working practices of the department.
  • Other general duties as required.
QUALIFICATIONS/SKILLS/EXPERIENCE & PERSONAL ATTRIBUTES REQUIRED
  • Previous work experience, preferably in similar environment.
  • Used to working in a dynamic team within a busy environment.
  • Flexible and open to changing priorities and managing multiple tasks simultaneously within tight deadlines.
  • Ability to manage a high level of work whilst maintaining a high standard of accuracy and attention to detail.
  • High level of IT skills, experienced in Excel, Project, Adobe Writer and advanced user of MS Word, PowerPoint, and Outlook.
  • Good written and verbal communication skills including copy editing experience, grammar, style, spelling, and punctuation.
  • Flexible approach to working hours – occasional out of office hours working required.
  • Oil & Gas subsea sector experience preferred.
  • Keen to be developed.
Enquiries for opportunities and CVs for roles in West Division can be made to recruitment@hallinmarine.co.uk